Host an Event

Community hosted events are a wonderful way to give back, say thank you and raise funds.

The support of our community is the key to our success. We recognize the effort it takes to hold an event on our behalf. We're here to help!
 

Getting started:

 

1. Tell us about your event
Please complete the form below.

 

2. Set your goals
Consider the number of participants and your fundraising goal.

3. Prepare a Budget
Create a budget, consider items such as attendance, cost of decorations, refreshments, printing, mailing etc. Aim to keep your costs low to maximize the amount you can give to the hospital. Consider asking for product donations for items such as prizes, venues and promotion.

4. Plan!
Teamwork is key to a successful event! Recruit a committee to help make the event planning experience more efficient and rewarding. Create a plan for what will happen at your event and lay out the steps you need to complete from start to finish leading up to it.

 

5. Promote your event
Brainstorm a list of possible attendees/participants (think about family, friends, businesses you frequent, clubs, schools and teams). Create a compelling email message or letter that tells your audience why you are hosting the event, tell them about your inspiration and motivation for supporting Headwaters.  Make sure to include event information including what, when, where and how to sign up. Share it with your contact list and have your committee members do the same.

Post on social media and ask your friends and followers to share and retweet. Don’t forget to mention us at @myheadwaters and @HHCFoundation

Headwaters Health Care Foundation can support you in the promotion of your event through our website and social media channels. We will provide logos and key messages for you to use and we can help in preparing media releases and photo opportunities.

6. Event Day!
Have Fun! Be inspired!

Let us know the details of your event and whenever possible we will send a team member to attend and speak on behalf of the Foundation and hospital..

7. Collect all funds

Cheque donations must be made out to Headwaters Health Care Foundation.

Cash donations should be sorted and counted and coins rolled. (Even better, keep the cash and submit a cheque for the amount donated).

We ask that all revenue be collected submitted to the Foundation office within 30 days of your event.

Donations of $20 or more are eligible for a charitable tax receipt but you MUST submit a list of all donors requiring one including:

1.Full name,
2.Full street address (with postal code)
3.Email address

*funds collected through raffles, draws or 50/50 contests are not tax receiptable, nor are prize or product donations or purchases.

8. Thanks for Making Us Better!
Support comes in many forms: cash donations…buying raffle tickets…donating prizes and baked goods…as well as giving volunteer hours and energy. It all adds up to something truly amazing. Thank you again for supporting the Headwaters Health Care Centre, with your help we can make a difference in our community.

Thank you for helping us create the best: Best care. Best partners. Best health.

Host your own Event